The general process at Cheyney University for the procurement of any good services is:
- Get quote for goods/services
- Create REQ in SAPTo create a requisition in SAP you will need to have a quote form the vendor (hard copy or email), and know what cost center/WBS element and G/L code to use
- PO/SPC is generated form the REQ (Purchasing function)
- Goods are receive or service is rendered
- Vendor sends a copy of the invoice to email@example.com
- Invoice is signed by requester
- Invoice is processed by A/P
- Payment is made to vendor based on established payment terms. Standard terms for the University are Net 30, after the invoice is signed by the requester.
This is not meant to be an all inclusive outline of the steps for procuring goods/services. Processes and procedures may be modified or updated from time to time.
REQUEST FOR QUOTATION
A request for quotation (RFQ) is a standard business process whose purpose is to invite suppliers into a bidding process on specific products or services. RFQ generally means the same thing as IFB (Invitation For Bid). An RFQ typically involves more than the price per item and should include the description of the item or service quoted. Quotes are free of charge and do not bind the University to the vendor until a contract is signed, but the price amounts quoted are binding if accepted in writing before they expire, which is typically 30 days.
Please refer to the subcategories of this page for GUIDANCE on procurement services such as purchasing commodities, purchasing services, consultant/speaker request, requisitions, travel request, and SAP training guides