View or Request An Event or Meeting

Getting Started: New Event & Meeting Requests

Whether you are interested in attending a workshop, enjoying a cultural activity, joining one of our clubs and organizations, or volunteering for a charitable cause, Cheyney University has all the bases covered. At CU, we pride ourselves on academic excellence, character development, and social responsibility — that includes the opportunity to become involved in a wide range of activities and social events.

NEW RESERVATIONS REQUESTS:

• All requests must be submitted via the Cheyney Scheduler via Coursedog!
• All new events and meeting requests must be submitted at least two weeks prior to the event date. Cancellation of an event or meeting must be submitted at least 24 hours prior to the scheduled event or meeting.
• All catering requests must be submitted at least 15 business days or 3 weeks in advance of the event date.
• The requestor must receive an “APPROVED” notice from the Cheyney Scheduler before they can proceed with their event.
• Requestors must contact the Office of Marketing and Communications if they would like photography/videography services.
• Requestors must provide Campus Police/Public Safety with the names of all off-campus guests invited to their events.
• If purchasing goods and services, the requestor must begin working with the business office to submit required documentation at least 15 business days or 3 weeks in advance to ensure their order can be procured in a timely manner.

EXISTING RESERVATIONS:

To follow up on or request revisions to an approved event, requestors should consult the email confirmation sent from the Cheyney Scheduler via Coursedog (from no-reply@coursedog.com).  Remember: Cancellation of an event must be submitted via email at least 24 hours prior to the scheduled event.

EVENT/MEETING GUIDELINES:

• The advisor/requestor of the event must be in attendance for the entire program or event.
• Space is secured on a “first request, first secured” basis.
• Requestors must provide campus police/public safety with the names of all off-campus guests invited to their events.
• The use of candles and open flames is strictly prohibited in all university facilities.
• The requesting organization is responsible for returning the room/space back to the condition the room was received in and is responsible for removing all food and trash in the reserved space immediately following their event.
• The removal of furniture from any space designed for meetings/programs is strictly prohibited.
• Nothing may be taped, stapled, or otherwise affixed to walls, floors, windows or doors.
• Student clubs and organizations events will not be scheduled during university blackouts. Academic departments and organizations may schedule academic events during this time.

CATERING:

Thompson Hospitality is the sole food and beverage contractor of Cheyney University. Therefore, outside catering is prohibited for public, or student organizational events held on the university’s main campus. All orders can be placed on Cheyney University’s catering website. All requests must be placed at least 15 business days or 3 weeks in advance of the event. Should you have any follow-up questions or concerns, please contact the university’s catering team at nafeesah.bush@thompsonhospitality.com.

OFF-CAMPUS ORGANIZATIONS:

Please contact the Director of External Events/Vendor Services and Events regarding space availability, pricing, and event coordination.

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