On-Campus Events Management
Whether you are interested in attending a workshop, enjoying a cultural activity, joining one of our clubs and organizations, or volunteering for a charitable cause, Cheyney University has all the bases covered. At CU, we pride ourselves on academic excellence, character development, and social responsibility — that includes the opportunity to become involved in a wide range of activities and social events.
New Meetings or Events
All requests must be submitted via the Cheyney Scheduler via Coursedog! READ the “Need to Know” section here and then follow the steps below to request your next event.
What You Need To Know About New Reservation Requests
- All new events and meeting requests must be submitted at least two weeks prior to the event date. Cancellation of an event or meeting must be submitted at least 24 hours prior to the scheduled event or meeting.
- All catering requests must be submitted at least 15 business days or 3 weeks in advance of the event date.
- The requestor must receive an “APPROVED” notice from the Cheyney Scheduler before they can proceed with their event.
- Requestors must contact the Office of Marketing and Communications if they would like photography/videography services.
- Requestors must provide Campus Police/Public Safety with the names of all off-campus guests invited to their events.
- If purchasing goods and services, the requestor must begin working with the business office to submit required documentation at least 15 business days or 3 weeks in advance to ensure their order can be procured in a timely manner.
- Submitting an event request does not guarantee a reservation. All requests are reviewed by the appropriate University offices for space availability, scheduling conflicts, and required approvals. You will receive notification once your request has been approved or if additional information is needed.
How To Schedule Your Event in Coursedog
1. Log in to the Coursedog Event Scheduling system using your Cheyney University credentials.
Access is Required: Users must have pre-established access to Coursedog before they can submit an event request. If you do not have access, please contact MarQuita Danzy at mdanzy@cheyney.edu to request access.
2. Select REQUEST AN EVENT under the Actions panel.
3. Select your Event Type from the dropdown menu.
This must best correspond to who the event is for (such as Faculty & Staff, Student Organization, etc.)
Click CONTINUE
4. Complete the event request form.
If you have an event flyer, you can upload it here.
Select your Meeting Location.
Be sure to include reliable contact information for the person running the event.
Click SUBMIT EVENT REQUEST
Existing Reservations
To follow up on or request revisions to an approved event, requestors should consult the email confirmation sent from the Cheyney Scheduler via Coursedog (from no-reply@coursedog.com). Remember: Cancellation of an event must be submitted via email at least 24 hours prior to the scheduled event.
other information you should know
Event / Meeting Guidelines
- The advisor/requestor of the event must be in attendance for the entire program or event.
- Space is secured on a “first request, first secured” basis.
- Requestors must provide campus police/public safety with the names of all off-campus guests invited to their events.
- The use of candles and open flames is strictly prohibited in all university facilities.
- The requesting organization is responsible for returning the room/space back to the condition the room was received in and is responsible for removing all food and trash in the reserved space immediately following their event.
- The removal of furniture from any space designed for meetings/programs is strictly prohibited.
- Nothing may be taped, stapled, or otherwise affixed to walls, floors, windows or doors.
- Student clubs and organizations events will not be scheduled during university blackouts. Academic departments and organizations may schedule academic events during this time.
Catering
- Thompson Hospitality is the sole food and beverage contractor of Cheyney University. Therefore, outside catering is prohibited for public, or student organizational events held on the university’s main campus. All orders can be placed on Cheyney University’s catering website. All requests must be placed at least 15 business days or 3 weeks in advance of the event. Should you have any follow-up questions or concerns, please contact the university’s catering team at nafeesah.bush@thompsonhospitality.com.
Externally Hosted/Off-Campus Events
If you are an off-campus organization looking to schedule an event on-campus, please contact the Director of External Events/Vendor Services and Events regarding space availability, pricing, and event coordination
If you are an on-campus organization and wish to schedule your event off-campus, please contact the Director of External Events/Vendor Services and Events regarding space availability, pricing, and event coordination.
Your Extrnal Events/Vendor Services Manager
NEED ASSISTANCE?
If you have questions about requesting an event, need access to Coursedog, or require assistance completing your event request, please contact the appropriate office below.
Coursedog Access
MarQuita Danzy
Email: mdanzy@cheyney.edu
Technology Questions
Email Cheyney Office of Information Technology: helpdesk@cheyney.edu