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Refunds & Others

Pennsylvania Residency Requirement
To qualify for in-state fees as a resident of the Commonwealth of Pennsylvania, documentation must be presented indicating domicile residency in Pennsylvania for twelve consecutive months. Contact the Business Office for additional information.

Certification Fee
Students are charged a $20.00 fee when receiving a professional certification in their field of study (e.g., teacher certification).

Career Services Fee
Career and placement services (i.e., educational and employment search opportunities) are available to students and alumni for an annual service fee of $15.00.

Advance Registration Deposits
No part of the advance registration deposit is refunded to students who do not report at the beginning of a semester.

Health Center Fees
Health services are available to students at a per-semester fee. The rates are as follows;
Full-time Students ..... $45.00 Part-time Students .... $22.50

A $35.00 deposit (non-refundable) is required of all accepted students wishing to reserve a place in the university. An additional $100.00 (non-refundable) deposit is required to reserve a room in a residence hall. These deposits are credited to charges for the semester.

Degree Fee
A graduation fee of $10.00 is charged to students to receive their degrees.

Transcript Fee
Upon graduation, each student is entitled to one copy of her or his academic transcript without charge. A $5.00 charge is made for each subsequent request for an unofficial transcript, and $10.00 for each request for an official transcript.

Graduation Fee
A fee of $15.00 is charged to graduating students for Commencement activities.

Identification Card Fee
Students who pay a New Student fee or a Graduate Student Application fee have their first ID card charge included in the fee. All other students who have not paid one of the above fees or had it waived will have a Replacement Card fee added to their University account, payable at the Bursar’s Office. A $15 fee is charged for a replacement card.

Housing Fee
A student who accepts an assignment in any university residence hall at the beginning of the semester, is responsible for the payment of the room rent fee for the entire semester. A prorated refund on housing fees is made only when a student must withdraw due to illness or for reasons accepted by the president or the president's designated official. Illness must be certified in writing by an attending physician and attested to by the university physician. Students who withdraw voluntarily for other reasons or who are dismissed, forfeit the housing charges for the full semester.

Room Key Issuance
A key is issued to each resident student by the Director of Residence Halls for each semester. Loss of a key requires a lock change and key replacement. Students are assessed a $40.00 fee for this replacement service. Students must see their residence hall directors when a key is lost and a replacement is required.

Meal Fees - Per Semester
All students residing on campus are required to purchase the 14-meal plan or the 19-meal plan. Commuting students have the option of purchasing the 5-meal, 10-meal, 14-meal or 19-meal plan. Meal fees for each of the plans are as follows:
Resident Students:
19 meals ............... $1,412.98
14 meals.............. $1,286.50
Commuters Only:
10 meals ................ $1,040.76
5 meals ................. $738.69

Refunds for unused meals are made only after a student has officially withdrawn and the identification card has been returned to the Business Office. Refunds of meal fees are calculated on the unused portion of the amount paid. Part of a week is counted as a full week in calculating refunds.

Each of the dining plans includes $100.00 of "Flex Dollars" per semester.
A one-time fee of $100.00 is required of all first time students to cover damages to residence halls or to other university property. This fee is only refundable upon graduation or withdrawal from the university. Payment is made to Cheyney University of Pennsylvania.

Vehicle Registration Fee
There is a $20.00 fee for vehicle registration, which includes a decal, issued annually per vehicle. There is a $20.00 charge for replacement of a decal in the same year.

Delinquent Accounts
No student may enroll, take final examinations, graduate, or receive a transcript unless all tuition and fees are paid.

Payment Procedures
Payment of fees by the deadline date completes the registration process. If fees are not paid by the deadline, the student is not registered and is subject to a $75.00 late payment fee at registration. If the student registers on or after the first day of class, a $50.00 late registration fee will also be charged.

Payment Options
A certified check, cashier's check, or money order made payable to Cheyney University is an acceptable method of payment. Personal checks are not accepted. VISA, MasterCard. ATM/MAC, Discover, and American Express credit cards are accepted.

Under certain conditions, refunds of tuition and fees are made when students must withdraw from the university or when part time students reduce their credit hour load. No refunds are made to students suspended or dismissed. When withdrawal is made necessary by illness or any other emergency, requests for refunds should be submitted in writing to the Bursar. The date of withdrawal is the day the official withdrawal procedure is completed with the Office of the Vice President for Academic Affairs. A student's illness must be certified in writing by the university physician. Except for minimum forfeiture of advanced deposits, refunds are based on the following schedule:

Tuition and Fees
After 8 weeks: 0 percent 5th - 8th week: 25 percent 3rd - 4th week: 50 percent 1st - 2nd week: 90 percent

Billing to Employer
Students must present an authorization letter from their employers before the deadline to have tuition and fees charged to a third party. The letter should include a statement of the charges which the employer will accept as well as the billing name and address.

Payment Plan
A monthly payment plan is available through Academic Management Service (AMS) only. For information or assistance, call AMS, toll free, at 1-800-635-0120.

Refunds are based on the date the Office of the Vice President for Academic Affairs is formally notified of withdrawal, not the date the student stops attending class.

Summer and Winter Session Fees
No part of the tuition or fees charged for summer or winter sessions fees is refunded or transferred after the first day of the term.